Worked example · Manufacturing
Around 120 supplier invoices a week, every one typed in and allocated by hand. Now the AI reads each invoice, checks it against the purchase order and gets the bookkeeping entry ready. All the accounts team does is review and approve.
A worked example, pieced together from typical projects. Names and details are generalised, and the figures are typical values.
30 minutes: where are things getting stuck, what does handling invoices cost you today, and how would you know it’s working?
Clarity on whether it’s worth it, and where
The next day, a first prototype pulls the details out of five real invoices. You can see straight away what works and what’s still missing.
Early proof instead of slides
We map out the invoice process: who types, who checks, where things sit waiting. We put hours and euros against every step, and that decides what comes first.
A plan covering effort, savings and payback
Document recognition and order matching are up and running, alongside the old process at first so nothing gets lost.
The first invoices are logged automatically
Integration with accounting and the bank, one-click approval, and training the team on real invoices.
Handed over for day-to-day use
Once a month, 90 minutes on what’s working, where things are stuck and what will pay off next. Then you get the monthly report.
Optional, minimum term 6 months
Example calculation
120 invoices a week, 1 instead of 6 minutes each
Pays for itself inabout 7 months
Hourly rate: what an hour of work really costs, including holidays, sick leave and employer on-costs. Value per year: hours saved × hourly rate × 46 working weeks.
Early payment discounts are back in use, because no invoice gets left lying around any more.The tax adviser gets complete records without having to chase them.The accounts team has time for cash flow and credit control.Let’s take the next step. Now.
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